Office Administrator Apprentice

Reporting to the Office Manager of both JMAC Scaffolding and JMAC Safety Systems this position is a pivotal role, operating as the key point of contact for external customers and internal business managers. The ideal candidate will enjoy working in a fast-paced environment, have a strong eye for detail and have great customer service skills.

What will the apprentice be doing?

Duties and responsibilities

Operations

• Booking in jobs and allocating to contracts managers
• Chasing company formal legal documents i.e. handover/dismantle certificates

Management Support

• To support the contracts managers and operational teams on a daily basis
• Work closely with the operations and office supervisors and Management team
• Schedule and coordinate meetings, appointments and travel arrangements for managers and directors

System maintenance

• Maintain various operational systems
• Data input and reporting
• Use your initiative to identify improvements in existing systems and processes
• Work as part of project teams to successfully implement new systems

Administrative duties

• Resolve administrative problems and enquiries
• Prepare written responses to enquiries
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe and distribute minutes of meetings
• Clerical duties including photocopying and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Maintain office supply inventories
• Co-ordinate maintenance of office equipment
• Open, sort and distribute incoming correspondence
• Ad-hoc administration duties across various departments when required

Reporting

• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Handle requests for information, data and reports

What training will the apprentice take and what qualification will the apprentice get at the end?

• Level 3 Business Administration at Stockton Riverside College.
• Functional skills Maths & English, if required.

What is the expected career progression after this apprenticeship?

This role leads to the opportunity to progress within the company.

Working week

37.50 Hours, Monday to Friday, 08:30 to 16:30 (half-hour lunch).