Assistant Conveyancer Apprentice – Level 3

Closing Date: 12/12/2021
Contract Contract
Working Hours Full Time
Locations Hartlepool, Stockton-on-Tees
Salary £11,939.20 per year
Company Education Training Collective

Job Description

Brief overview of the role

Tilly Bailey & Irvine – The purpose of this role is to provide administrative and secretarial support to the Senior Conveyancing Executive. The Conveyancing Assistant is expected to use a high degree of self-management and initiative. A graduate degree is required to apply given the nature of the role.

Vacancy description

Main duties and requirements

  • Assist with incoming post, by finding the relating files and attaching post in readiness for the fee earner.
  • Attend clients, both in person and on the telephone, and provide such support in a professional and friendly manner in-keeping with the Firm’s standards for client care.
  • Assist in providing updates to Clients, Solicitors and Estate Agents.
  • Update referrers, electronic spreadsheets and portals.
  • Make appointments and arrange meetings as needed.
  • Preparation of Stamp Duty Land Transaction returns.
  • Completion of standard letters.
  • Arrange for all copying to be done.
  • Prepare mail and enclosures for dispatch.
  • Ensure documents are saved in accordance with departmental procedures and files are kept up to date on a daily basis.
  • Ensure client details are accurate and kept up to date on both electronic and paper files.
  • Provide guidance to new and temporary staff when required to do so.
  • Undertake any specific training when required by the Firm and to take responsibility for self-development.
  • Ensure Client confidentiality of all the Firm’s and the Firm’s clients’ information and documentation.
  • To contribute as a team member and provide sickness and other absence cover for other members of the team when required.
  • To contribute as a team member in the continual review of efficiencies within the department.

Any other duties

This job description is not restrictive in any way and should be regarded only as a guideline to the duties required and may be amended in the light of changing circumstances following consultation with the post holder.

Working week

  • 37.50 hours, Monday to Friday, hours to be confirmed

Desired skills

  • Experience of working in a legal environment along with relevant departmental experience is desirable.
  • Ability to organise and prioritise your workload to the required standard and within the required timescales.
  • Ability to work effectively within a team as well as independently.
  • Ability to work to strict deadlines as and when required; this may involve some flexibility in working hours and occasional overtime where deadlines need to be met.
  • Proactive and able to use own initiative within guidelines as set by the Partners and fee earners.

Personal qualities

  • Self-motivation: energy; positivity; can-do attitude.
  • Flexibility.
  • Confidentiality and discretion.
  • Proactive; willing to use initiative.
  • Able to work well independently as well as part of a team.

Desired qualifications

  • GCSE Maths & English A*-C/9-4 or equivalent
  • A Level qualification

Future prospects

Possibility for a full time position at the end of the apprenticeship.

Training to be provided

  • Level 3 Paralegal
  • Functional Skills Maths & English, if required
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