Business Administration Apprentice

Vision 1590 are looking to appoint a Business Administration Apprentice within the central HR team. You will work closely with the HR team providing HR administration support to their schools and central team, based at our Trust offices. You will also receive guidance and support to successfully complete the Business Administration Apprenticeship.

What you’ll do at work

KEY PURPOSE OF THE JOB

Provide a centralised HR administration support service for the HR team and its schools.

MAIN DUTIES AND RESPONSIBILITIES

• To support the HR team with all administrative-related matters; keeping accurate and up-to-date records at all times
• To support and engage with school administration teams regarding HR Administration
• Inputting data and effectively maintaining confidential HR records.
• Organise and maintain effective filing systems, both paper and electronic in order to provide an efficient working environment.
• Monitor the HR Mailbox, responding to, and escalating queries to the HR Officers or HR Manager, as appropriate
• Responsibility for answering incoming calls to the department, dealing with calls efficiently and escalating to the HR Officers or HR Manager, as appropriate
• Support the HR team by undertaking administrative work associated with HR casework
• Organising meetings, minute taking and providing confidential administrative support to the HR team
• Coordinate and support the HR Officers on all aspects of recruitment and selection
• Process pre-employment checks for staff and volunteers, advise schools on checks for agency staff and contractors
• Prepare and issue contracts and variations to contracts
• Ensure staff files are kept up to date and that all records held, both physical and electronic, are accurate and adhere to safer recruitment practices
• Complete notifications to payroll and returns in relation to absence, leave, overtime, payroll forms etc. by specified deadlines
• Liaise with external payroll, pensions administration and occupational health providers including raising and responding to queries and deciding appropriate action
• Produce lists/information/data and contribute to HR reports as required
• Contribute and develop HR improvement projects as directed by the HR Team
• Develop and maintain office systems and records and collect, compile and present data both manually and electronically in order to ensure accurate and up-to-date employee records and produce regular reports
• Be aware of and comply with data protection in accordance with the General Data Protection Regulation (GDPR) and Trust Policies

SAFEGUARDING AND PROMOTING THE WELFARE OF CHILDREN AND YOUNG PEOPLE

• To demonstrate a commitment to safeguarding and promoting the welfare of children and young people, staff and volunteers
• To demonstrate a thorough understanding of safeguarding and safer recruitment policies and procedures, and their application within an educational setting/environment in accordance with the current DfE statutory guidance for Keeping children safe in education

Hours

Monday to Friday, hours to be confirmed. Term time only plus 5 days.

37 hours a week

Your training plan

• Level 3 Business Administration at Stockton Riverside College
• Functional Skills maths & English, if required

More training information

This apprenticeship will be all on the job with the employer, you won’t need to attend college.

Desirable qualifications

GCSE or equivalent in:

• English (grade A*-C/9-4)
• Maths (grade A*-C/9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

• Communication skills
• Attention to detail
• Organisation skills
• Team working
• Initiative
• Proactive
• Computer literate
• Willingness to develop
• Confidentiality
• Self-motivated
• Friendly and approachable
• Flexible
• Microsoft Office knowledge

About this company

We are a newly merged Trust comprising 4 secondary and 11 primary schools located across the Tees Valley and we provide opportunities for children and young people to reach their full potential, whatever their starting point. We know that this is best achieved in encouraging environments where mutual and self-respect is promoted. We want to grow confident young people able to work independently and think creatively in a fast-changing world. We have high expectations for everyone, aspiring to excellence in teaching and achieving impressive standards is all areas of school life. Success beyond the classroom in sport and the arts are features of life across our Trust. For our staff we provide positive working environments, a commitment to the highest quality professional development, opportunities to collaborate to create excellence and encouragement to forge career success. Trustees, governors and leaders collaborate closely to ensure excellence in all aspects of Vision1590 Trust. Our core values are mutual respect, hearty collaboration and courageous ambition and these drive our work ensuring that Vision1590 schools are wonderful places to work.

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Company benefits

Up to six sessions of structured counselling. Pension and Cycle to work schemes. Flexible working options are available.

Where you’ll work

Whinstone Primary School

Lowfields Avenue

Ingleby Barwick

Stockton-On-Tees

TS17 0RJ