HR Administrator

Job Description

Job Summary

We are seeking a proactive and detail-oriented HR Administrator to join our People team. You will provide functional and administrative support to the HR Business Partner. Work as part of a proactive and responsive HR function, providing expert, relevant, and timely guidance, support, and business-focused employment solutions consistent with employment legislation, organisational policies, procedures, and best practice.

Responsibilities

• Provide comprehensive administrative support across Teesside Airport, ensuring efficient and professional day-to-day operations.
• Act as a first point of contact for HR queries, responding to requests professionally and escalating issues where appropriate.
• Lead and coordinate recruitment administration activities, including:

-Drafting and uploading job adverts.

-Liaising with hiring managers on recruitment requirements.

-Managing candidate communications and interview arrangements.

-Preparing recruitment documentation, shortlisting matrices and interview packs.

-Supporting pre-employment checks, including right-to-work documentation, qualifications, payroll information and occupational health forms.

• Coordinate onboarding for new starters, ensuring a positive employee experience from offer through to commencement of employment.
• Maintain and monitor probationary review processes, ensuring reminders are issued, documentation is completed, and records are accurately maintained.
• Produce a range of administrative correspondence and documentation, including employment contracts, offer letters, variation letters, confirmation letters and other employment-related documentation.
• Maintain accurate electronic filing systems, ensuring records are compliant with data protection requirements and organisational retention schedules.
• Support payroll administration processes by preparing and submitting starter, leaver and contractual change documentation within required timescales.
• Support the HR Business Partner by organising and attending ER meetings, ensuring accurate and factual minute-taking.
• Maintain personnel records, organisational charts, tracking spreadsheets, databases and management information reports, ensuring data accuracy and integrity.
• Assist managers and employees with queries relating to policies, procedures and administrative processes, providing guidance and directing enquiries as appropriate.
• Coordinate meetings, interviews, training sessions and events, including room bookings, equipment requirements, preparation of documentation and minute-taking where required.
• Support airport projects, audits, inspections and business improvement initiatives through effective administration, record keeping and monitoring of actions.
• Assist with the preparation and analysis of reports, statistics and management information to support operational decision-making.
• Ensure confidential and sensitive information is handled appropriately and in accordance with relevant legislation and organisational policies.
• Identify opportunities to improve administrative processes and systems, making recommendations to enhance efficiency and customer service.
• Maintain knowledge of relevant organisational policies, procedures and legislative requirements to ensure compliance and best practice.
• Provide administrative support across a range of airport functions as required, demonstrating flexibility and a proactive approach to meeting business needs.

Requirements

• Level 3 HR qualification or equivalent experience
• HR administration or assistant experience.
• Strong data entry skills with high accuracy; ability to manage multiple databases efficiently.
• Excellent communication skills—both written and verbal—to effectively interact with team members at all levels.
• Ability to adapt quickly in a fast-paced environment while maintaining attention to detail and confidentiality.
• Knowledge of employment law.
• Experience of coordinating meetings, events, interviews or appointments.
• Willingness to work flexibly.

Join us as an HR Administrator and become a key contributor to our vibrant workplace!

Your energy, organisational skills, and passion for human resources will help shape a positive employee experience while advancing your career in a supportive environment.

Pay: £28,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Work Location: In person