Ministerial Correspondence Manager

Department for International Trade Logo
Closing Date: 07/10/2022
Contract Permanent
Working Hours Flexible, Full Time, Part Time
Location Darlington
Salary £22,511 - £30,100
Company Department for International Trade

Job Description

Private Office Group is seeking a talented and ambitious individual to fill a key role at the heart of the dynamic and fast-paced Department for International Trade, and your work will contribute to supporting our Ministers, Special Advisers and the most senior officials in the department.

This role offers unprecedented exposure to the top-level workings of a government department and an excellent opportunity for the right candidate to develop and hone the skills required to progress further in the civil service.

We are recruiting for a Ministerial Correspondence Manager within the Ministerial Correspondence and Cabinet Committees Unit. This unit manages the flow of information to and from the department’s Ministers. This can be in the form of letters from MPs and other stakeholders, managing Cabinet committee ‘Write Rounds’ which require a response, and drafting outbound correspondence on the behalf of Ministers.

This role affords good exposure to the inner workings of Ministerial Private Offices at the highest levels of the department. Our people value our fast-paced and high-performing environment, where no two days are the same and they have license to work creatively to solve challenging issues. The skills you develop in Private Office Group will put you on a sound footing for progression into a rewarding civil service career and if all of this sounds appealing, we would love to hear from you.

Job description

You will be responsible for managing the smooth flow of ministerial correspondence through the department and ensuring that the department’s Cabinet Committee Correspondence functions are carried out in a timely manner and to a high standard. You will ensure that responses are of high quality and responded to within Cabinet Office targets. This is a high priority area for the department’s Ministers and you will manage the end-to-end process of allocating correspondence to policy teams for a response, quality checking draft responses and using your expert communications skills to ensure responses are fit for purpose and that Ministers’ preferences are reflected before submitting for signature and approval.

You will work both with policy teams across the department to ensure our deadlines are met and with Private Offices to manage the process of Ministers responding to invitations while demonstrating flexibility when working with the wider Correspondence Team to ensure all queries are answered in a timely manner.

Hybrid Working

The role will be based in London and Darlington. You will be asked to express a location preference during the application process.

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.

Appointments will be made to candidates in merit order based on location preferences.

Responsibilities

Essential Criteria

  • Experience working as part of a team and delivering quality work under pressure
  • Computer literacy, particularly in Microsoft Office

Person Specification

We are looking for motivated, creative and resilient people who want to challenge themselves in a busy and fast-moving environment. Your previous experience is not as important as having a can-do attitude and demonstrating flexibility, as the skills to be successful can be learned on the job. We’d be particularly interested in hearing from you if you:

  • Are a well-organised person who can prioritise competing demands to ensure tasks are completed on time and to the highest quality
  • Have excellent interpersonal skills and an ability to build relationships with many different people
  • Take pride in your work and have a keen eye for detail
  • Have an ability to communicate effectively both verbally and in writing
  • Can work autonomously and deliver results under pressure

In return, we can offer you a job that:

  • Gives you frequent access to the department’s most senior stakeholders, including Ministers and the Secretary of State
  • Allows you to work creatively and autonomously in deciding how best to deliver your work and improve the work of the wider group
  • Is both challenging and rewarding, and part of a high performing and supportive environment where people can bring their whole selves to work
  • Has particular stretch for the EO grade – jobs with us give you a sound base to develop skills that will aid your future civil service career and valuable experience in working at the top level of a government department

Support in applying for our vacancies is available by joining a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.

Behaviours

We’ll assess you against these behaviours during the selection process:

  • Working Together
  • Managing a Quality Service
  • Delivering at Pace
Apply Now!

Related Jobs