Post Completion Assistant Apprentice

Closing Date: 12/12/2021
Contract Contract
Working Hours Full Time
Locations Hartlepool, Stockton-on-Tees
Salary £11,939.20 per year
Company Education Training Collective

Job Description

Brief overview of the role

Tilly Bailey Irvine – The purpose of this role is to ensure that all post completion work is carried out for all residential conveyancing files in a timely manner. This will include but will not be limited to the main responsibilities given below. A Levels are required to apply.

Vacancy description

Main duties and requirements:

  • Manage a diary system to ensure registrations are completed ahead of the Land Registry deadline
  • Liaise with other party’s solicitor to obtain documents for registration
  • Preparation and submission of registrations (Form AP1) to the Land Registry
  • Submit OS1/OS2 to Land Registry to protect the lender and ensure the priority period does not expire
  • Prepare and submit Stamp Duty Land Tax (SDLT) forms to HMRC
  • Dispatch office copy entries together with title deeds to clients, lender clients and any third parties requiring copies
  • Update LMS (Lender Panel) on a regular basis
  • Prepare and send letter to lenders to provide updates on registrations
  • Attend clients, primarily on the telephone, and provide such support in a professional and friendly manner in-keeping with the Firm’s standards for client care
  • Diarise all requisition deadlines received and to respond to the same within the time frames provided by the Land Registry
  • Ensure completed files are closed and sent to storage following completion and liaise with fee earners to ensure any balances are rectified in a timely manner
  • Ensure all New Home Build Warranties are submitted and incepted as soon as possible
  • Liaise with the Conveyancing team to ensure undertakings are adhered to in a timely manner
  • Administer both manual and electronic filing daily
  • Maintaining files on LawSoft and Intelliworks at both Client and Matter level
  • Ensure the confidentiality of all the Firm’s and the Firm’s clients’ information and documentation
  • Contribute as a team member and provide sickness and other absence cover for other members of the team when required
  • Contribute as a team member in the continual review of efficiencies within the department

Any other duties:

  • This job description is not restrictive in any way and should be regarded only as a guideline to the duties required and may be amended in the light of changing circumstances following consultation with the post holder

Working week

  • 37.50 Hours, Monday to Friday, hours to be confirmed

Desired skills

  • Experience of working in a legal environment along with relevant departmental experience is desirable
  • Excellent client care and communication skills
  • Ability to organise and prioritise your workload to the required standard and within the required timescales
  • Ability to work effectively within a team as well as independently
  • Ability to work to strict deadlines as and when required; this may involve some flexibility and occasional overtime

Personal qualities

  • Self-motivation: energy; positivity; can-do attitude.
  • Flexibility
  • Confidentiality and discretion
  • Proactive; willing to use initiative
  • Able to work well independently as well as part of a team
  • Willing to develop skills through self-development and specific training when required by the firm

Desired qualifications

  • GCSE maths & English A*-C /9-4 or equivalent
  • A Level qualifications

Future prospects

  • Possibility for a full time position at the end of the apprenticeship

Training to be provided

  • Level 3 Paralegal Apprenticeship Standard
  • Functional Skills maths & English, if required
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