About the job
This role is a challenging and exciting development opportunity in the heart of the Communication and Marketing directorate supporting the Director of Communications (DoC) to deliver on the Government’s international trade agenda. Under the direction of a supportive Senior Private Secretary, you will work at the coal face of strategic decision making and have significant remit and autonomy to deliver private office support to the DoC as well as project support, commission work, facilitate engagement activities and establish processes across the directorate, as well as cross-HMG and with senior external stakeholders.
This role is a unique chance for exposure to senior stakeholders within a dynamic team at the heart of the Department, under the guidance of an energetic and encouraging line manager. The role also involves assisting in some business management tasks occasionally covering Senior Private Secretary duties, it’s an excellent opportunity to develop valuable skills and build networks helpful for progressing further in the civil service.
During this posting, you will develop a strong comprehension of, and be responsible for the DoC’s portfolio including:
• Provide co-ordination, project, business management and secretariat support to the wider Communications and marketing directorate as and when required;
• Support to priority projects, to ensure smooth and effective implementation and delivery;
• Manage and organise the DoC’s inbox. Effective triage and prioritization of issues and, where appropriate, delegating urgent matters to the Senior Leadership Team (SLT);
• Identify and resolve potential issues at an early stage, updating the Director and SLT as appropriate;
• Effective management of the DoC’s clearance workflow in a timely manner, commissioning internal submissions and briefings where necessary;
• Manage the DoC’s attendance at Departmental and x-HMG Boards and Committees, and the actions resulting from them;
• Responsible for the line management of one EO Diary Manager and supporting them to ensure delivery of a high standard of diary management and daily briefing packs.
The role will be based in either London or Darlington. You will be asked to express a location preference during the application process.
Please be aware that this role can only be worked from within the UK and not overseas.
Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.
Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.
Appointments will be made to candidates in merit order based on location preferences.
Previous Private office experience desirable but not essential
• Have strong organisational and effective decision-making
• Be able to manage upwards, to be able to work with people of all grades, delegating work, and commissioning briefings, including being prepared to challenge the status quo and push through new ideas and thinking,
• Have strong stakeholder management and communication skills and an ability to challenge appropriately to ensure key priorities are met,
• Be able to work on your own initiative,
• Be able to work flexibly at pace, managing several competing deadlines and rapidly changing priorities at short notice and to very short timescales, while maintaining structure and organisation.
We’ll assess you against these behaviours during the selection process:
- Seeing the Big Picture
- Changing and Improving
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension