Apprentice School Administrator

Abingdon Primary School are looking for an apprentice to help with the smooth running of the office. Under the direction of senior staff, provide timely and efficient administrative support which meets the needs of the school. Ensure all apprenticeship coursework is completed in a timely manner.

What you will do in your working day

Tasks:

Organisation

• Undertake reception duties e.g. answering telephones, face-to-face enquiries, liaising with relevant staff, outside agencies and parents as well as dealing with visitors.
• Assist with pupil first aid/welfare.
• Assisting with arrangements for visits by the school nurse team and school photographer etc.
• Communicate effectively with staff and parents/visitors to ensure that tasks are completed to a high standard.

Administration

• Provide efficient routine clerical support such as photocopying, filing, faxing, emailing and completing forms.
• Maintain manual and computerised records/management information systems.
• Undertake typing, word-processing and other IT-based tasks for example data entry of results or writing letters.
• Sort and distribute mail.
• Undertake routine administration e.g. checking registers, recording school meals and signing visitors in and out.
• Resolve parent/visitor queries in a timely manner.

Resources

• Operate office equipment e.g. photocopiers and computers appropriately.
• Orderly arrangement and secure storage of supplies including ordering of a limited range of supplies.
• Undertake routine financial administration e.g. collect and record dinner money.

Responsibilities to the school:

• Be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of and support differences and ensure equal opportunities for all.
• Contribute to the overall ethos/work/aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.
• The job holder may be required to undertake additional duties as could be reasonably required in exceptional or emergencies.

The training you will be getting

• Level 3 Business Administration at Redcar & Cleveland College.
• Functional skills Maths & English, if required.

What to expect at the end of your apprenticeship

An opportunity for a full-time position at the end of the apprenticeship.

Working week

37 Hours, Monday to Friday, hours to be confirmed. Term time only plus 2 weeks working = 40 working weeks in total.