Job Description
Brief overview of the role
A Star Accountancy – The successful candidate would ensure the proper flow of internal office procedures, support the directors of the business by carrying out general office duties. The successful candidate would maintain a positive and friendly company image acting as the first line of contact to clients, visitors, in person and via telephone.
Vacancy description
Key Duties:
- Communicates with relevant businesses/individuals, to produce travel itineraries for business directors and employee events
- Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
- Manages correspondence by answering emails and sorting mail
- Manages reception area and looks after visitors
- Answers phone calls and transfers them as necessary
- Drafts, formats, and prints relevant documents
- Interacts with directors and carries out their requests
- Creates agendas and takes meeting notes
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- General administration duties as required in line with the day to day needs of the business
Working week
- 37 hours, Monday – Thursday, 9.00am -5.00pm and Friday, 9.00am – 2.00pm
Desired skills
- Computer literate
- Excellent written and verbal communication
- Previous Business Administration experience ideal but NOT essential
- Ability to prioritise work and meet deadlines
- Problem solving
- Time management
Personal qualities
- Team player
- Fantastic telephone manner
- Desire to progress
- Positive can-do attitude
- Friendly
- Organised
Desired qualifications
- GCSE maths & English A*-C/9-4 or equivalent
Future prospects
- The successful candidate will have a real prospect, after completion of the initial apprenticeship, for further training. The role may well develop into an ‘office manager’ position with an above average annual salary to be negotiated
Things to consider
- Important – The salary for this role will be above the apprenticeship minimum wage and will be discussed at the interview stage
Training to be provided
- Level 3 Business Administrator Apprenticeship Standard
- Functional skills maths & English, if required
